Executive Assistant (EMEA & APAC) – Leadership Support

Role Overview

We are seeking a highly capable, commercially aware Executive Assistant to support senior leadership across EMEA and APAC. This role covers both traditional executive assistant administrative support whilst acting as a trusted partner enabling effectiveness, optimise time, and ensure seamless coordination across global teams, customers, and events.

The successful candidate will operate in a fast-paced, international environment, supporting multiple executives and engaging across time zones, functions, and external stakeholders.

Key Responsibilities

Executive Support & Time Management

• Manage complex, multi-time-zone calendars across EMEA and APAC
• Prioritise meetings in line with commercial objectives, customer engagement, and internal cadence
• Act as a gatekeeper to ensure executive time is aligned to highest-value activities
• Prepare high-quality briefing materials for meetings, events, and internal reviews

Global Travel & Logistics

• Plan and manage complex international travel (multi-leg, multi-region itineraries)
• Coordinate visas, documentation, and compliance requirements
• Optimise travel schedules for efficiency, cost, and executive productivity
• Handle last-minute changes efficiently with minimal disruption
• Arrange and Manage Team meetings at offsite or Alianza Office locations to include logistics and broader event planning

Commercial & Operational Support

• Support customer engagement activities including event coordination and meeting logistics
• Track key initiatives, executive priorities, and engagement cadence using project management tools
• Assist in preparation of presentations, reports, and executive communications
• Help maintain operational rhythm across conferences, leadership meetings, and customer visits

Stakeholder Coordination

• Interface with senior stakeholders across Sales, Marketing, Product, and regional teams
• Coordinate with customers, partners, and external event organisers
• Ensure clear, consistent communication across global time zones

Required Skills & Experience

Executive Support Experience

• 5+ years supporting C-suite or VP-level executives in a fast-paced, global environment
• Proven ability to manage competing priorities across multiple senior stakeholders

Global Operations & Travel Expertise

• Deep experience coordinating complex international travel & small events
• Strong understanding of global business rhythms, particularly across EMEA and APAC
• Awareness of regional cultural nuances and time zone optimization

Technical Proficiency

• Advanced proficiency in Microsoft Office Tools
• Strong experience with collaboration tools (Slack, Teams, Zoom)
• Proficient in project management
• Comfortable working with business systems such as CRM platforms (e.g., Salesforce)
• High standard of document and presentation creation (Word, PowerPoint, Excel)

Problem Solving & Execution

• Demonstrated ability to remain calm under pressure and adapt quickly to changing priorities
• Strong decision-making capability with minimal supervision
• Proactive mindset—anticipates issues and resolves them before escalation

Communication & Stakeholder Management

• Exceptional verbal and written communication skills in English
• Confident interacting with senior internal and external stakeholders
• Additional languages relevant to APAC markets are advantageous

Success Profile

This role will suit someone who:

• Thinks like an operator, not just an assistant
• Understands how executive time translates into business impact
• Thrives in a fast-moving, international environment
• Brings structure to complexity and calm to ambiguity
• Operates with a high degree of autonomy and ownership
• Comfortable working across time zones

Scope & Growth

This role has the potential to evolve into:

• Chief of Staff–type responsibilities
• Ownership of strategic project coordination
• Increased involvement in executive communications and planning

Location & Working Pattern

• UK based preferred
• Hybrid remote working
• Flexibility for occasional travel to support VP’s at key customer events
• Versatility to reactively work across time zones when required